Sample Letter of Cancellation of Contract

When it comes to canceling a contract, it’s important to have a clear and concise letter that outlines the reasons for cancellation and the next steps that will be taken. This not only helps ensure that all parties are on the same page, but can also protect you legally should any issues arise in the future.

Here is a sample letter of cancellation of contract that can be used as a guide:

[Your Name]


[City, State Zip Code]


[Recipient`s Name]

[Company Name]


[City, State Zip Code]

Dear [Recipient`s Name],

I am writing to inform you that I am canceling the contract between our companies effective immediately. After careful consideration, I have concluded that it is in our best interest to terminate the agreement and pursue other options.

The reasons for this decision are as follows:

[List specific reasons for cancellation, such as unsatisfactory performance, breach of contract, or change in circumstances]

As per the terms of the contract, I will be returning any and all property or documentation that was provided to me by your company within [number of days] of the date of this letter. I expect that any payments or fees owed to your company will be refunded in a timely manner.

If there are any questions or concerns regarding this cancellation, please do not hesitate to contact me. I appreciate your prompt attention to this matter.


[Your Name]

By including the specific reasons for cancellation and the timelines for returning any property or documentation, this letter makes it clear what is expected of both parties. Additionally, by maintaining a professional and courteous tone, you can ensure that the relationship between the two companies doesn`t end on a negative note.